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2011
MCFTC Officers President: Julia Williams Vice
President: Vicki Sherry Secretary: Sylvia Murray Treasurer: Ann Joondeph Board
of directors: Trish Henshaw, Howard
Joondeph, Alex Murray, Keith Sherry, and Eric Sobocinski Constitution and By
Laws as amended February, 1994 Constitution ARTICLE I NAME Section 1. The name of the
club shall be MOTOR CITIES Section 2. The objectives of the Club shall be: (a) to encourage and
promote quality in the breeding of purebred Smooth and Wire Fox Terriers and
to do all possible to bring their natural qualities to perfection. (b) to urge members and breeders to accept the standard of the breeds
as approved by the American Fox Terrier Club and the American Kennel Club as
the only standard of excellence by which Smooth and Wire Fox Terriers shall
be judged. (c) to do all in its
power to protect and advance the interests of the breeds by encouraging
sportsmanlike competition at all events sponsored by the Club. (d) to act as a support
group for the breeds in our general geographic area; to educate the public on
responsible dog ownership; to offer grooming seminars and other necessary
training to novice owners; to offer rescue services for abandoned Fox
Terriers; to offer any other activity advantageous to the welfare of the Fox
Terrier. Section 3. The Club shall not
be conducted or operated for profit and no part of any profits or remainder
or residue from the dues or donations to the Club shall inure to the benefit
of any member or individual. Section 4. The members of the
Club shall adopt and may from time to time revise such by laws as may be
required to carry out these objectives. By Laws ARTICLE 1 MEMBERSHIP Section 1. Eligibility. There
shall be three types of membership: Regular, Junior and Honorary. Regular
membership is open to all persons eighteen years of age or older, and who are
in good standing with the American Kennel Club and who subscribe to the
purposes of this Club. Junior membership is open to all persons under the age
of eighteen years, with the same provisions. Honorary membership is awarded
to individuals upon merit. While membership is to be unrestricted as to
residence, the Club’s primary purpose is to be representative of the
breeders, exhibitors and owners in its immediate area. Section 2. Dues. Membership
dues shall be $15.00 per year, per family, payable on or before the first day
of May of each year. No member may vote whose dues are not paid for the
current year. During the month of April, the treasurer shall send each member
a statement of his dues for the ensuing year. Section 3. Election to
membership. Each applicant to membership shall apply on a form as approved by
the board of directors and which shall provide that the applicant agrees to
abide by the constitution and by laws and the rules of the American Kennel
Club. The application shall carry the endorsement of two members. All
applications are to be filed with the treasurer. If, at the next full
membership meeting, no negative votes are cast by the membership, the
applicant will be notified by the secretary that his membership will begin
upon receipt of dues for the year. Applicants
for membership who have been rejected by the Club may not reapply within six
months after such rejection. Section 4. Probationary
Membership. An individual who
purchases a fox terrier from a fox terrier breeder
who is also a member in good standing of the MCFTC, receives a free
probationary membership for one year from the date of purchase of the
terrier. At the end of the probationary year, that individual will be
required to complete an application for regular membership. The application
must be endorsed by two members of the MCFTC and will be subject to a vote of
the membership. Section 5. Termination of
Membership. Membership may be terminated: (a)
by resignation. Any member in good standing may
resign from the Club upon written notice to the secretary, but no member may
resign when in debt to the club. Dues obligations are considered a debt to
the Club and they become incurred on the first day of the fiscal year. (b)
by lapsing. A membership shall be considered as
lapsed and automatically terminated if such member’s dues remain unpaid for
ninety days after the first day of the fiscal year. However, the board may
grant an additional ninety day grace to such delinquent members in
meritorious cases. In no case may a person be entitled to vote at any Club
meeting whose dues are unpaid as of the date of that meeting. (c) by expulsion. A membership may be terminated by expulsion as
provided in article VI of these by laws. ARTICLE II MEETINGS Section 1. Club Meetings. No
regular monthly meetings will be held. Written notice of each meeting shall be
mailed or e-mailed by the secretary or the president at least five (5) days
and not more than ten (10) days prior to the date of the meeting. Any such
notice shall state the purpose of the meeting. A quorum for such a meeting
shall be a majority of the board. Section 2 Special Club
Meetings. Special Club meetings may be called by the president, or by the
majority of the members of the board who are present and voting at any regular
or special meeting of the board, and shall be called by the secretary upon
receipt of a petition and signed by five (5) members of the Club who are in
good standing. Written notice of such a meeting shall be mailed or e-mailed
by the secretary or the president at least five (5) days and not more than
fifteen (15) days prior to the date of the meeting. Said notice shall state
the purpose of the meeting and no other Club business may be transacted
thereat. The quorum for such a meeting shall be 20% of the members in good
standing. Section 3. Two Board Meetings
will be held each year. Section 4. Voting. Each member
in good standing whose dues are paid for the current year shall be entitled
to one vote at any meeting of the Club at which he is present. Proxy voting
will not be permitted at any Club meeting or election. ARTICLE DIRECTOR Section 1. Board of
Directors. The board shall be comprised of the president, vice president, secretary,
treasurer and five (5) other persons all of whom shall be members in good
standing and all of whom shall be elected for two year terms, at the Club’s
annual meeting as provided in Article lV and shall
serve until their successors are elected. General management of the Club’s
affairs shall be entrusted to the Board of directors. Section 2. Officers. The Clubs
officers, consisting of the president, vice president, secretary, and
treasurer shall serve in their respective capacities both with regard to the
Club and its meetings and the board and its meetings. (a) The president shall preside at all
meetings of the Club and the board, and shall have the duties and powers
normally appurtenant to the office of the president in addition to those
particularly specified in these by laws. (b) The vice president
shall have the duties and exercise the powers of the president in case of the
president’s death, absence or incapacity. (c) The secretary shall
keep a record of all the meetings of the Club and of the board and of all
matters which a record shall be ordered by the Club. He shall have charge of
the correspondence, notify members of meetings, keep a roll of members of the
Club with their addresses, and carry out such other duties as are prescribed
in these by laws. (d) The treasurer shall
collect and receive all moneys due or belonging to the Club. He shall deposit
the same in a bank designated by the board, in the name of the Club. His
books shall at all times be open to inspection of the board and he shall
report to them at every meeting the condition of the Club’s finances and
every item of receipt or payment not before reported during the previous
year. The treasurer shall be bonded in such amount as the board of directors
shall determine. Section 3. Vacancies. Any
vacancies occurring on the board or among the officers during the year shall
be filled until the next annual election by a majority vote of all the then
members of the board at its first regular meeting following the creation of
such vacancy or at a special board meeting called for that purpose, except
that a vacancy in the office of the president shall be automatically filled
by the vice president. The resulting vacancy in the office of vice president
shall be filled by the board. ARTICLE IV THE CLUB YEAR,
ANNUAL MEETING, ELECTION Section 1. The Club year. The
Club’s fiscal year shall begin on the 1st day of May and end on
the 30th day of April. Section 2. Annual Meeting. The
annual meeting shall be held in the month of April or May at which officers
and directors for the ensuing year shall be elected by secret, written ballot
by those nominated in accordance with Section 4 of this Article. They shall
take office immediately upon the conclusion of the election and each retiring
officer shall turn over to his successor in office all properties and records
relating to that office within thirty (30) days after elections. Section 3. Elections. The
nominated candidate receiving the greatest number of votes for each office
shall be declared elected. The five (5) nominated candidates for other
positions on the board who receive the greatest number of votes for such
positions shall be declared elected. Section 4. Nominations. No
person may be a candidate in a Club election who has not been nominated. During
the month of December, the board shall select a nominating committee
consisting of three (3) and one (1) alternate, not more than one of whom may
be a member of the board. The secretary shall immediately notify the
committeemen and alternates of their selection. The board shall name a
chairman of the committee and it shall be his duty to call a committee
meeting which shall be held on or before December 15. (a) The committee shall
nominate one candidate for each office and five (5) candidates for the other
five (5) positions on the board. After securing the consent of each person so
nominated, shall immediately report their nominations to the secretary in
writing. (b) Upon receipt of the
nominating committee’s report, the Secretary shall before January 15, notify
each member in writing of the candidates so nominated. (c) Additional
nominations may be made at the annual meeting by any member in attendance
provided that person so nominated does not decline when his name is proposed,
and provided further that if proposed candidate is not in attendance at this
meeting, his proposer shall present to the secretary a written statement from
the proposed candidate signifying his willingness to be a candidate. No
person may be a candidate for more than one position. (d) Nominations cannot
be made at the annual meeting or in any manner other than as provided in this
section. (e) An audit of the
treasurer’s books and records will be done and presented at the annual
meeting. Audits may be done by two (2) members of the Club not to include the
present treasurer. ARTICLE V COMMITTEES Section 1. Standing
Committees. The board may each year appoint standing committees to advance
work of the Club in such matters as specialty shows, obedience trials, field
trials, agility trials, trophies, annual prizes, membership and other fields
which may be served by committees. Such committees shall always be subject to
the final authority of the board. Special committees may also be appointed by
the board to aid it on particular project. Section 2. Any committee
appointed may be determined by a majority vote of the full membership of the
board upon written notice to the appointee; and the board may appoint
successors to those persons whose services have been terminated. ARTICLE VI DISCIPLINE Section 1. American Kennel
Club Suspension. Any member who is suspended from the privileges of the
American Kennel Club automatically shall be suspended from the privileges of
this Club for a like period. Section 2. Charges. Any
member may prefer charges against a member for alleged misconduct prejudicial
to the best interest of the Club or the breeds. Written charges with
specifications must be filed in duplicate with the secretary together with a
deposit of $10.00 which shall be forfeited if the charges are not sustained
by the board following a hearing. The secretary shall promptly send a copy of
the charges to each member of the board or present them at a board meeting.
THE BOARD SHALL FIRST CONSIDER WHETHER THE ACTIONS ALLEGED IN THE CHARGES, IF
PROVEN, MIGHT CONSTITUTE CONDUCT PREJUDICIAL TO THE BEST INTERESTS OF THE
CLUB. IF THE BOARD CONSIDERS THAT THE CHARGES DO NOT ALLEGE CONDUCT WHICH
WOULD BE PREJUDICIAL TO THE BEST INTERESTS OF THE CLUB IT Section 3. Board Hearing. The
board shall have the complete authority to decide whether counsel may attend
the hearing, but both complainant and defendant shall be treated uniformly in
that regard. Should the charges be sustained after hearing all the evidence
and testimony presented by complainant and defendant, the board may by a
majority vote of those present suspend the defendant from all privileges of
the Club for not more than six (6) months from the date of the hearing. And, if it deems that punishment insufficient, it
may also recommend to the membership that penalty be expulsion. In such case,
the suspension shall not restrict he defendant’s right to appear before his
fellow members at the ensuing Club meeting which considers the board’s
recommendation. Immediately after the board has reached a decision, its
finding shall be put in written form and filed with the secretary. The
secretary, in turn, shall notify each of the board’s decision and penalty, if
any. Section 4. Expulsion.
Expulsion of a member from the Club may be accomplished only at a meeting of
the Club following a board hearing and upon the board’s recommendation as
provided in SECTION 3 of this article. Such proceedings may occur at a
regular or special meeting of the Club to be held within sixty (60) days but
not earlier than (30) days after the date of the board’s recommendation of
expulsion. The defendant shall have the privilege of appearing on his own
behalf, though no evidence shall be taken at this meeting. The president
shall read the charges and the board’s findings and recommendations; and
shall invite the defendant, if present, to speak on his own behalf if he
wishes. The meeting shall then vote by secret written ballot on the proposed
expulsion. a two thirds (2/3) vote of those present
and voting at the meeting shall be necessary for expulsion. If expulsion is
not so voted, the board’s suspension shall stand. ARTICLE AMENDMENTS SECTION 1. Amendments to the
constitution and the by laws may be proposed by the board of directors or by
written petition addressed to the secretary, signed by twenty (20) percent of
the membership in good standing. Amendments proposed by such petition shall
be promptly considered by the board of directors and must be submitted to the
members with recommendations of the board to the secretary for a vote within
three (3) months of the date when the petition was received by the secretary. SECTION 2. The constitution
and by laws may be amended by a two thirds (2/3) vote of the members present
and voting at any regular meeting, or special meeting called for the purpose,
provided the proposed amendments have been included in the notice of the
meeting and mailed to each member at least two (2) weeks prior to the date of
the meeting. ARTICLE VIII DISSOLUTION SECTION 1. Dissolution. The
Club may be dissolved at any time by the written consent of not less than two
thirds (2/3) of the members. In the event of a dissolution of the Club other
than for purposes of reorganization whether voluntary or involuntary or by
operation of law, none of the property of the Club nor any proceeds thereof,
nor any assets of the Club shall be distributed to any members of the Club,
but after payment of the debts of the Club, it’s property and assets shall be
given to a charitable organization for the benefit of dogs selected by the
board of directors. ARTICLE IX ORDER OF BUSINESS SECTION 1. At meetings of the
club, the order of business, so far as the character and nature of the
meeting may permit, shall be as follows: MINUTES
OF LAST MEETING REPORT
OF THE PRESIDENT REPORT
OF THE SECRETARY REPORT
OF THE TREASURER REPORT
OF COMMITTEES ELECTION
OF OFFICERS ELECTION
OF UNFINISHED
BUSINESS ADJOURNMENT This
document entered MCFTC
constitution doc The
terms he, him, his relate to all members, both male and female, and are used
strictly for brevity and are not meant to imply an all male membership. (Revised
and voted on November 2007) |